1. Create the Asset
Add the equipment, room, tool, vehicle, appliance, or system you want to track. Include the details that matter, such as location, category, serial number, vendor, warranty, notes, and photos.
QR Codes
Scan the asset. Open the record.
FixLog QR codes help you move from the physical item to its maintenance record without searching through lists.
How the QR workflow works
Create an asset, print its QR label, attach it to the item, and scan it later to jump straight back to the asset record.
2. Generate and Print
Use FixLog’s QR label tools to create a scannable code for that asset. Print the label in a size that is easy to scan and durable enough for where the asset lives.
3. Affix the Label
Place the QR label on or near the asset. For messy, hot, wet, or high-traffic areas, use a protected label, sleeve, tag, or surface that will hold up over time.
4. Scan in the Field
When someone is standing at the asset, they can scan the QR code to open the matching FixLog record instead of searching by name, room, category, or serial number.
5. Review the History
Use the asset record to check prior maintenance, notes, documents, costs, vendors, parts, warranties, and follow-up items before starting the next job.
6. Log the Work
After the task is done, add a maintenance entry, update reminders, attach documents or photos, and keep the asset’s history current for the next person.
Practical Uses
Put QR labels where maintenance actually happens.
Use them on kitchen equipment, HVAC units, vehicles, rental gear, tools, rooms, appliances, cleaning stations, safety equipment, point-of-sale hardware, or anything your team needs to check repeatedly.
Good Label Habits
Make the label easy to scan months from now.
Choose a visible location, avoid curved or dirty surfaces when possible, test the scan after attaching the label, and keep a printed or exported copy of important QR labels with your backup records.
Why QR codes help
They reduce searching, help staff find the right record quickly, and make maintenance tracking feel tied to the actual asset instead of buried in an app.
Faster Lookup
Scan the label and go directly to the asset instead of scrolling through a long list or guessing which item is the right one.
Cleaner Records
When the correct asset is easy to open, maintenance notes, costs, photos, and follow-up tasks are more likely to be added to the right place.
Better Handoffs
Owners, managers, employees, and helpers can use the same label to find the asset record and understand what happened last time.